November 2020

Release of Version 7.7

This is a major release and significantly changes the way the software appears and operates.

All systems. Cash register, Hospitality, Retail Business and Retail Workshop have all been rolled into one product

That means which modules are active is based on the unlock key provided when the software is purchased.

The most obvious change is that the menu buttons are now much more flexible and that the stock lines no longer have a role in setting up the menus. Thereby making things much more intuitive.

The result is a consistent look and feel across all our retail software. This means staff have few changes to make when moving to upgraded versions Retail Business.

Retail Business is now the base system. Additional modules can be purchased to add Customers, Bookings, Workshop and Hospitality.

February 2017

All systems - reports can now only be opened once. They must now be closed before they can be run again. This prevents an access violation when a report is opened more than once.

All lists can now have the order they display in changed by clicking on the preferred title.

October 2016

Retail Business, Cash Register, Retail Workshop, Business Accounts and Workshop Management

  • The addition of an optional Camera module. This allows cashiers to take photos of regular customers and save them so they can be viewed with the customer record and on the Customer Accounts tab of Full Service.
  • Addition of "Go" buttons to search fields in stock selection lists. These make entry of text quicker when the inventory is large or being accessed over a network connection as the lists don't search until you click the "Go" button.
  • An additional eight lines have been added to the Quick Sales docket list. As a result the stock lines buttons (if activated) display 24 buttons rather than thirty six. If using a 15 inch monitor.
  • Tendering forms now use additional buttons, including $ denomination buttons. This speeds up entering amounts when the amount being tendered does not equal the amount to pay. They now add to the value rather than adding the character to the amount field.
  • Stock orders now enable you to include manufactured and expiry dates - batches. This enables you to track when stock items need to be sold by. Thus enabling you to decrease wastage of old product. A batches list can be activated from Stock Management and the Stock Replacement report is now Stock expiration.
  • The addition of a Credit Card tendering button. This enables you to activate credit card surcharges if you wish to. Surcharges may be activated in POS Settings. If activated they are applied to the total docket value for all sales being paid through credit cards. Credit card sales are shown as a separate line in the end of day process and the Payments Type report.
  • Security logging now tracks additional actions: when cashiers open drawers, approve refunds and payouts. It also tracks when cashiers logoff from the POS. The security log can now be accessed from the end of day processing form.
  • Stock item pictures can now be displayed, and added, in the stock maintenance form. PNG picture format has been added to the existing BMP and JPG formats.

August 2016

Retail Business, Cash Register and Retail Workshop

  • Addition of combo deals. These are activated from Stock Management. Combo deals are when the purchase of one item triggers the ability for customers to buy certain other items at special prices.
  • Ability to disable the allocation of loyalty points for specific stock items.
  • Colour coding of functional groups - eg Stock Management forms are a light brown, point of sale forms are light blue.

June 2016

Retail Business, Workshop and Cash Register

  • Enhancements to the point of sale interface to prevent cashier errors. Or, if they do happen, that the POS will tell the cashier what they did wrong.
  • Enhancements to the way the point of sale deals with packages. Package items are now included on the docket. You can still print those items from the items selection form but you no longer need to.

February 2016

Hospitality Suite update.

  • Mobile waiter module developed to allow waiters to take orders on the floor. This is a complete redesign of the original Mobile waiter. It allows the wait staff to concentrate on getting orders quickly and accurately.
  • Kitchen display module released. This module allows kitchen staff to track new orders as they are entered by wait staff. It requires the installation of a terminal in the kitchen.

Retail Business update. Stock Management now allows cashiers to track stock levels of critical items by setting the minimum stock level. If the item is included on the item buttons the button is framed in red when the minimum level is reached.

The stock selection lists also display those items in red and a report has been added to print out all items that are due for replenishment. Which is handy if you don't wish to activate just in time restocking.

January 2016

Update released of the Booking module. The module can now be installed separately from the main program. As a result it can be run at the same time as the POS. In addition the interface has been entirely redesigned to be more intuitive and match manual diary use.

Stock line and POS items buttons now enable cashiers to scroll through and allow more lines and items. Up to 88 items for each stock line and 36 stock lines.

Key interface components (date fields, numeric fields and record tables) have been altered to make their use more intuitive.

Modifications to Customer maintenance and Stock management forms to make them even easier to use. Addition of staff emailing facility to Bookings module.

Multi-line MISC items option added to items buttons on the point of sale forms. This now includes the facility to include a description of the item.

Lay by maintenance and payment option streamlined from Full Service.

Redesign of the Cash Register POS form so that it expands to fill the entire screen. On larger screens this means more items can be seen on the docket list and a larger number of buttons are visible.

Release of Professionals My Cafe - for those who want to run a cafe or coffee house and don't need all the other hospitality stuff.

September 2015

Additional error-trapping and handling on POS forms to minimise cashier errors and maximise speed.

Booking module developed so cashiers can run bookings and the POS at the same time. Bookings assignments in Full Service POS streamlined for quicker response and clarity. This is installed as standard with Retail Business.

Stock item details and extras prompts can now both be used. Previously it was only possible to use one or the other for any stock item. In addition stock item details selection allows return of goods and adjustment of levels from the POS as changes are made.

Addition of stock lines reports - both summary and detail. This means that users can report on items that are attached to stock lines but not groups.

Additional functionality to Workshop Management to allow tighter tracking of staff performance and deliverables.

July 2015

Departments/lanes added to Hospitality, Retail Business and Retail Workshop. This means that cashier lanes can be allocated to departments and receipts show the name of the department. It also enables end of day cashup to be totaled by lane.

June 2015

Release of Workshop Management Version 8. This version has improved ease of use so users can more easily track the status of jobs and meet customer requests in a timely manner. Job cards can now be created from the Action Center.

Workshop workstation included with Retail Workshop and Workshop Managment to improve job card updating. Including job clock for realtime updating of timesheets and charges.

May 2015

Images added as options to point of sale buttons for Cash Register and Retail Business.

EFTPOS integration included in Workshop Management (DPS Payment Express, NZ EFTPOS, Skyzer (Ingenico) and Wolfstrike Two-way).

February 2015

  • Release of Retail Workshop and Business Accounts Version 7.5
  • This release includes all the modifications and improvements to Retail Business since June in 2014
  • Optional EFTPOS integration has been included in Retail Workshop.
  • Customer Operations form has been modified to ensure that all actions started by clicking a button activates the relevant form and displays the customer already active in the operations form.
  • Bar code scanning option added to Cafe POS. This is activated from System settings -> POS settings and allows cashiers using the Cafe POS to scan any items that have bar codes.

January 2015

  • Update of Hospitality Suite, Cash Register and Retail Business - to Version 7.5
  • Redesign of the main Hospitality POS to be simpler to use.
  • Addition of a Cafe POS interface designed especially for cafes, takeaways and small restaurants.
  • Mobile Waiter redesigned to enable wait staff to concentrate on fulfilling customer orders.
  • The addition of options buttons to items - these speed up order fulfillment.
  • Options added to Retail Business and Cash Register items. Especially useful for takeaways, cafes and fastfood outlets.
  • Docket discount (total docket value) option added to POS. This can be either discount or a flat amount dollar value.
  • Cash out moved to the payments tendering form.
  • Payments tendering simplified and made quicker.

October 2014

  • Update to the Hospitality Suite.
  • This update removes the general-purpose POS screens from the suite. The suite is now entirely for hospitality functions.
  • The Tablet POS was been renamed - Mobile Waiter. It enables wait staff to carry out all the operations the non-mobile sales screen does. Including:
  • 1. Attaching the name of walkin customers to dockets.
  • 2. Automatically print the order if required for barristas and kitchen staff.
  • 3. Change menu selections if you have set more than one.

Update to Retail Business - Tablet POS has been renamed "Mobile POS". This is because it has now been designed to work on tablets, notebooks and laptops. All you need is to set the screen resolution to 1366 by 768.

Mobile POS has also been almost entirely rewritten to operate with the same functionality as Quick Sales.

Update to Cash Register - Mobile POS interface added so Cash Register can be operated on notebooks, laptops and tablets.

September 2014

  • Professionals Retail integrated with the Wedderburn DS-866 checkout scale.
  • Update released of all software and delivers a cleaner and simpler interface.
  • Layby payment's history can now be viewed on the lay bys forms. It is now possible to arrange lay by payment refunds.

August 2014

  • Professional Systems approved for Skyzer Two-way interface EFTPOS link to the Paymark network. This interface supports the Ingenico iCT220, iCT250 and IWL252 EFTPOS terminals
  • Retail Business now integrates the Ohaus Aviator 7000 checkout scale. This provides for a lower budget checkout scale than the existing CAS PDII scale.
  • Extensive operational improvements made to the POS screens to ensure cashiers can operate them quickly and intuitively.
  • Extensive modifications made to the Hospitality POS form to make it easier to track customers and handle table occupation. Multiple menu levels are now available to enable cashiers to switch between set menus.

July 2014

  • Release of Hospitality Suite Version 7.0. This version uses the 15inch touchscreen format of VPOS and GPOS terminals. It includes a tablet interface for wait staff based on 1366 by 768 resolution Windows 8.1 tablets.
  • Professional Systems announces that Ansutek Retail and FIXITc have come on board as reseller partners. This means that customers in Auckland and Hawkes Bay may purchase the Professional series integrated with POS hardware. Both have extensive experience with retail businesses.

June 2014

  • Inclusion of a Tablet POS - this works on a laptop and tablet with 1366 by 768 screen resolution. The buttons have been redrawn to work more easily on the smaller screens. This allows staff to "wander around" the shop. It is necessary to set up at least one of scanner or receipt printer as wireless.
  • Added the ability to create EAN13/UPC/ISBN check digits in the bar codes field when creating/editing stock items.
  • Added the ability to carry out petty cash payouts from the POS. Payouts can be recorded based on the reason for them. There is also an additional report option on the "Cash Sales" report - "Pay outs only".
  • Added the ability to turn on weighing response from the POS for selected items without the need for an integrated checkout scale.
  • Can generate weight and quantity labels for items packed instore. The label formats supported are, at this point, for the Brother QL-500 and Dymo-400 series label printers. They are Dymo 99014 (54mm * 102mm) and Brother DK-11240 (51mm * 102mm).
  • The ability to link stock items together to enable the comparison of otherwise identical items but with differing packaging, prices and stock codes/bar codes. This is handy for things like book titles and items from differing suppliers but that are otherwise identical.
  • Added the ability to generate EAN8 barcodes for loyalty card codes. Loyalty card labels can be printed for Zebra, Dymo and Brother QL printers.
  • Additional useability changes made to record lists and picklists to assist readability, selection and searching.

March 2014

Release of Business Accounts Version 7 and Business Accounts - Enterprise. The software has completely redesigned maintenance forms to improve ease of use. Operations forms have also been largely redesigned to allow the user to focus on the most important tasks and to see the information that is important. Graphing of certain transactions has been added - bank transactions, accounts ledger transactions and invoiced stock items. Multi-company operations are now only available with Business Accounts - enterprise. The domestic/business split has been removed as a result of customer feedback that it's inclusion made otherwise simple maintenance more difficult than it needed to be. Also there was a degree of uncertainty in relation to accounting standards.

February 2014

Release of Version 7 of the Retail Suite - Retail Business and Retail Workshop. This release sees a major change to the POS interface to make it more obvious what the buttons do. And what needs to be concentrated on to complete sales correctly.

The Back Office maintenance forms were also modified to make them easier to use. Inclusion of "Bucket Pricing" for stores selling softdrinks and other items where the distributor requires this be enabled.

January 2014

Professional Systems obtains certification for EFTPOS integration from DPS Payment Express. Professionals Cash Register version 7 released. This is a basic cash register software that concentrates on speed and ease of use. Ideal for the small store. In particular convenience stores, dairies, takeaways where maintaining a customer database is of little, or no, benefit.

December 2013

Professional Systems obtains certification for EFTPOS integration from EFTPOS NZ. The certification relates to the EFI Interface option.

November 2013

Second screen/customer display support added to Retail Business. In addition the POS increments the quantity of any item that has been swiped more than once, rather than creating a new line on the docket. EFTPOS NZ (ANZ) integration added to Retail Business. Invoices in all Professionals software no longer need to be "billed" before they can be paid. Full wildcard searching has been added to all search fields.

July 2013

Foreign currency conversion added to client invoices. The following currencies can now be used to produce invoices for export sales - US dollars, Australian dollars, Canadian dollars, EU dollars, Japanese Yen, Chinese Yuen/Renmimbi, Hong Kong dollars, UK pounds, and Indonesian Rubiat.

Client coupons and credit facilities added. These coupons allow you to set up your own credit lines or coupons. In addition you may include customer coupons where you have an arrangement with another organisation to provide goods for coupons they issue. Both credit lines and coupons can be drawn down incrementally as well as the traditional one-off claim.

POS receipts now allow users to disable the "You have been served by..." and default receipt "Thank you..." message. The receipts have also been modified to minimise the amount of whitespace between the top and middle and bottom and middle sections. Thus saving a significant amount of paper.

April 2013

Addition of checkout weighing scales. We now support the Sensortronics CAS PDII checkout scales. This uses an RS232 DB9 connection. So you need to purchase a USB to serial conversion cable if you intend to purchase it. Detailed instructions on setting it up are in the manual and the help files.

March 2013 - inclusion of clothing styles and secondhand goods items.

On customer request we have added the facility to have multiple clothing styles for any stock item. You need to update to Version 6 and set a flag in the POS settings form. This activates a new button on the stock management form. This also enables secondhand dealers to set up multiple items based on different prices because of varying quality. Additional fields are also activated on the stock management form. As well as the retention of customer delivery addresses when created on the invoice management form.

December 2012 - Release of version 6 of the full suite

Version 6 saw a major redesign of the main forms to incorporate all related functions from the main operations forms. Except for the report forms the old menu selections have been replaced with a set of options on the main maintenance forms.

In addition Front Counter/POS has been redesigned to ensure that pole displays continue to work quickly when using the stock line buttons. Delivery addresses are now retained when used in producing invoices and delivery dockets.

The prices of all stock items may now be changed by running a price update function from the Stock Management form. This allows prices to be increased, or decreased, by a set percentage.

Front Counter now includes customer bookings functions. Bookings may be for anything that relates to customer's arrivals for set services and can be used by anyone using a workshop, or other services such as hair dressing salons associated with retail outlets.

August 2012 - release of Hospitality Suite.

The Hospitality Suite adds restaurant/cafe/bar and barrista facilities to the POS. Including table reservations, split tabs, bar sales, set menus, and wait staff.

The Professionals Hospitality Suite is the only software that provides a complete software package that doesn't require additional modules be purchased to add those functions. Including full business and contacts management.

July 2012 - release of Version 5.1 - Retail Business and Workshop Management.

This release added stock line buttons to the POS that allow users to set up their own buttons for stock items that don't have bar codes. For example vegetables, takeaways, drinks, ice creams.

Additional changes were made to the POS to streamline the use of the number keypad and other touchscreen functionality.

May 2012 - release of Retail Business Version 5.

This release introduced greater flexibility in configuring how Front Counter/POS operates. Sales processing can now be carried out using touchscreen payment forms. Logging to Retail Business can be switched off and users can configure the POS to open in their prefered mode - auto or manual.

April 2012 - release of Retail Workshop Version 5

This fully integrated Front Counter/POS with Professionals Workshop Management. Workshop functions may now be accessed directly from Front Counter. This enables counter staff to set up customer jobs, answer queries about jobs and carry out full invoicing and debt recovery with out any need to involve workshop staff. The result is a streamlined customer experience and less non-billable time for workshop staff.

January 2012 - Release of Business Accounts Version 5.

This version introduced a new main company control panel interface in place of the old menu. It includes support for Dymo series 400 label printers. Invoices may now be printed without the discount column. Further major changes are to be carried on Version 5. 0 in the near future. This release provides the foundation for those changes.

November 2011 - Release of Version 4.4 of Front Counter

This release is a complete redesign of the POS screens. They are now optomised for touch screen use. Almost everything can be done without using the mouse. The facility to use the function keys has been retained for those without touch screens.

September 2011 - Workshop Management

Release of Professionals Workshop Management V4.3. This replaces Job Costing and fully integrates project management with Business Accounts. Reporting functions for all the software suite now include the facility to create a pdf (Adobe Acrobat reader) file and Excel file if the report is a tabular one.

Retail Business and Front Counter - addition of pole displays.

The provision to include customer pole displays was added. Pole displays must be Epson-compatible and connected to either a serial or USB port. Most pole displays require a serial port. Which is currently not all that well supported by Windows. To use a pole display you must download the Epson OPOS ADK kit.

July 2011 - release of Business Accounts and Retail Business 4.2

Addition of recurring invoices to client invoicing options. These are for those customers who have a standard, regular, invoice sent out on a specified date. This is useful if charging for the same jobs (house maintenance/gardening), rentals and leases, or staged payments as work is carried out.

Inclusion of stock packages.

Stock packages allow the creation of stock items that include other stock items. This means that the sale of the package also draws down the stock level of its items by however many there are in the package.

Supplier stock orders fulfillment modified to allow the entry of sold goods that have just arrived. A negative inventory level can be zeroed when an item on order has been presold.

Enhancements added to make the handling of laybys through Front Counter more flexible. The amount paid by a customer may now be decreased if they change their mind about how much they wish to pay.

January 2011 - release of version 4.1. Retail Business, Business Accounts

Additional POS interface (Quick Sales) added to Retail Business. Quick Sales duplicates the convenience, and speed, of supermarket checkouts. The original Front Counter interface is relabelled Full Service and allows all the other customer-related activities to be carried out. In addition users can now add their own logo to sales receipts. All developments now include facility to add your logo to Invoices, quotes, delivery dockets, statements. Supplier orders can be fulfilled with one click. This gets rid of the need to fulfill large orders line by line. A one-off delivery address can be used to replace the default customer's address when the invoice/delivery docket needs to be sent somewhere else. There is now a replenishment report to make sure you don't order more than you can pay for when using auto replenish. System backup can now be activated when shutting down the software.

April 2011 - major update of software interface appearance to enhance useability.

All forms and menus were updated to be easier to navigate around. Stock packages added so that one item can be selected for sale that consists of multiple stock items. POS, invoicing, quotes and delivery dockets updated accordingly.

November 2010 - Release of Retail Business, Front Counter, Workshop Management and Business Accounts version 4.

New database for the suite. To provide future proofing against technology development. All software now runs on both 32 and 64 bit platforms. Time & Materials has been rewritten and released as Job Costing 4.0 and includes an interface to IMS Payroll Partners. User interface simplified and function keys can be used on most maintenance forms. Bar codes can now be printed for Brother QL and Zebra PL label printers. SimplyCash withdrawn from sale.

September 2010 - Final maintenance release of Retail Business, Front Counter and Business Accounts version 3.

This release included additional options for stock label printing - using specialised label printers (Brother QL and Zebra LP). Retail Business was modified to enhance processing speed by allowing users to archive the transaction history to library files.

January 2010 - release of Retail Business 3.2

Front Counter sales page simplified by the addition of a sales completion form that activates when the cashier finishes the sale. Most used buttons on the cash sales page now activated by function keys. Addition of loyalty cards to client sales options.

October 2009 - Retail Business, Business Accounts

Retail Business and Front Counter - user can modify receipts format. All quotes and customer invoices can include text associated with each detail line. To be used to further explain charging or to provide instructions to staff. Stock item code now prints on invoices.

July 2009 - release of Business Accounts 3.0 and Retail Business 3.0.

It provides for multiple contacts per client, contact reminders, contact's name on invoices; invoice, statements and quotes layout editing and additional stock management functionality. Retail Business takes over Front Counter functionality and includes lay bys, warranty/registrations. Business Accounts is included with Retail Business as standard.

February 2009

Inclusion of Quick Quotes (not job-based) to Business Accounts.

December 2008 - release of Business Accounts 2.5.

Provision of full accrual accounting facilities. Journal adjustment processes, trial balance, and balance sheet added. Assets register included. Facility to email invoices, statements and quotes.

July to December 2008

Progressive additional functionality to invoices: Letterhead clear option in invoices, statements and quotes. Service invoices (payment slip), notes and comments options added to invoices. Streamlining of the maintenance interface.

July 2008 - Professional Systems incorporates as Professional Systems Ltd. Website created.

With the website operational the decision was made to release software on a virtually build by build basis. From now on registered users can request changes, notify bugs, and download the most recent release once notified of its availability. Demonstrations are available at may be obtained from here. Software updates are made available to registered customers with current support only.

2007 - Release of Workshop Management version 4

This was a complete rebuild to provide for multiple jobs per client and to match the Business Accounts/Workjshop Management multiple company and department facility.

March - 2008 Release of Business Accounts Version 2.2

Version 2.2 included Front Counter and additional stock management options. Stock take, sales reports and statistical summary. Including orders and invoice emailing.

2004 - Release of Workshop Management Version 4.0 and Cashbook Version 2.1

The stock management components from Time & Materials added to Cashbook. Time & Materials was released as Version 4.0 because it was based on the same model as Time & Cost V 3.5. Stock replaced disbursements and clients can have multiple jobs. With the small business in mind a jobs ledger quick entry function was added.

1999 - release of Workshop Management Version 3.5

This release simplified client set up and made invoicing simpler and more flexible.