Contents - Index


Budgets/Actuals

Allows a comparison of the actual cash situation with athe active budget.

Select the number of months, the start date for the year the report covers, and the date of the first month to be printed (it may be different from the first date of the year).  It includes the following information
  • For each month - the actual amount of income/expense, the budget for the month, and the variance (budget minus income/expense).
  • For the year to date - the same figures as above.
  • Remaining budget - total budget minus actual year to date figures.

    G.S.T. is included in the actual figures unless turned off by checking "Exclude G.S.T.".  

    When setting up the budget it is a good idea to include GST in the budget figures (for cash flow purposes it is the best way of doing it).  The statistical analysis totals in Budget Setup include GST if GST applies to the account.  To deal with GST, in terms of total cash flow, you need GST paid, and GST refunded accounts and can set up budgets for them as well.

      
  • The "Beginning of financial year" and "First day of first month in report" date selection fields are set to the first day of whichever month you are selecting from.  
  • Year to date figures are calculated based on the beginning of year date you select and up to the last date of the report.  
  • The "End of report period"  displays as 12 months later than the beginning of the financial year.  It can be any date but make sure it is later than last month you wish to report on.
  • "Number of months"  The maximum number of months is 2.

    If you have set up a domestic "department", and wish to include accounts for that, as part of a total "Company" report check the "Include Domestic Accounts".  The Department field and a set of navigation buttons become visible.  There is no point checking this if only one department has been set up.  If you are using Retail Business for domestic accounts only then check the "Include Domestic Accounts".