Front Counter Cashup/Banking
Open this form from the Front Counter by clicking End of day. You have to be logged on to Front Counter and have the required access rights. When first opened the cash up totals are based on today's date. You can change the date. To cash up for the previous day make sure:
1. No one is logged on to Front Counter and
2. The date is for the current day, if you are running it on the same day. Or the previous day if for that day.
If you change the date click the Refresh button to update the amounts.
The Cash in drawer total is calculated based on the total cash in minus change and any cash out or cash expense payments. Check this total matches the actual cash in the drawer minus the daily float amount.
If you change the date the check amounts are zeroed. In that case click the Refresh button
You can optionally bank a single total for Total banking if that is how those transactions are dealt with by your provider. Alternatively record them as detailed bank transactions (one income line, one fees line) once you know what the fees (if any) are.
To calculate the drawer balance click Calculate. The following form opens:
When you click Accept the amount displays in the Total Cash field of the Cashup form. This total is minus the float amount. If you use the calculator be sure to include the total in the till - including the float.
To validate the float balances against actual transactions click the Audit button.
You may wish to manually verify the amount to bank. Don't forget to subtract the current/next day's float(s) total.
If you manually count the day's takings enter the amounts (as cash, cheques, and coupons) in the fields on the right. The coupons field is for cross-checking purposes only. A discrepancy figure is calculated as the amounts are entered.
If there is a discrepancy you are prompted to bank the Drawer Balance rather than the To deposit total.
NOTE: If invoice payments (cash or cheque) have been accepted, and entered, through the Payments form, add the value of those payments to the relevant check totals. In this case the actual cashup amount must include those amounts as the banking process will catch those payments and include them in the bank deposit. But the total will be wrong if you don't add them to the check totals. If invoice payments were recorded through Front Counter they are included automatically.
Select the correct bank account for the deposit.
Select the income ledger account for the cash deposit.
When it looks like everything is ready click the Bank button.
If you made any cash pay outs (for example for housekeeping) a new form opens immediately. Enter the required expense ledger code and click Ok. This creates a separate line as part of a detailed bank transaction. If the pay outs were for multiple expense accounts you need to go to the bank transaction (once created), remove (or modify) the existing entry, and then create and add the amounts for the correct ledger accounts.
If customer invoices were paid through Front Counter a detailed bank transaction is created that includes a payment record for each invoice and a single line for the cash (including cheques). Other wise the bank transaction is a simple one using the bank account selected at the bottom
Use Bank Transactions to review and make any necessary changes.