End of day cash up
Run this process at the end of the day. Or next morning before anyone has started to use Front Counter.
The form activated summarises the sales by type of payment.
1. Make sure the date is for the day the sales are for. If you change it click Refresh to refresh the totals.
2. Enter the amount of money to be retained for next day's float into Minus next day's float. This is not required if you have entered a set float amount into POS settings.
3. Enter the actual amount in the cash drawer(s) into the Total in drawer field. If it differs from the amount already there.
4. To calculate the amount in the cash drawers click Calculate. The cash calculator pops up. Enter the relevant denomination counts into the fields and click Accept. The total is placed into Total in drawer.
5. If you want to change the float amount then enter the new value and check the box "Retail next day's float". That amount will now be used until you change it again.
5. Enter the actual amount of any cheques into the relevant Check totals field.
6. Compare the To deposit total with the Drawer balance. Any discrepancy is displayed. When you click Bank you will be given the option of banking that amount rather than the To deposit amount.
7. Optionally, using the EFTPOS sales report enter the recorded EFTPOS check totals field. This is purely for checking purposes.
8. To create a combined (detail) bank transction of the EFTPOS sales check the box "Single deposit for EFTPOS/Credit cards". This is checked by default. Once you know the amounts of any fees you can add that as a ledger transaction to the existing bank transaction to get the net income form EFTPOS income.
9. Select the bank the deposit is to be made in.
10. Select the ledger account the income relates to.
11. If required produce a detailed audit report (Audit) or a daily banking summary (Banking). The daily banking summary should have identical figures to the form
12. Click Bank. The form is cleared. If the Total deposit is zero you will be told there was nothing to bank.
If you wish to validate the float balances against actual transactions click the Audit button.
If customer invoices were paid through Front Counter a detailed bank transaction is created that includes a payment record for each invoice and a single line for the cash (including cheques). Other wise the bank transaction is a simple one using the bank account selected at the bottom.