Adding Recurring Transactions
1. Set up the transaction details.
Select withdrawal or deposit.
Specify the bank account.
Include a description of the transaction so reports can be more informative (the description is included in the cash journal - with "AP" added). For example, if you have a ledger account for mortgages, but several mortgages describe each transaction. The default is for the ledger account description to be put here.
If you have set up regular suppliers you may include the supplier code so you can report on the amount you have paid.
Enter the date of the next/first transaction run. Do this initially for the process to run, after the first run this date is updated automatically. You can change the date after you have completed the schedule.
If adding a transaction, and the "Save" button is clicked, the schedule form displays.
If you wish to edit the schedule click the "Schedule" button. This button is disabled when adding transactions.
2. Set Up the Transaction Schedule: This is required for recurring transactions to run on time.
Click the "Schedule" button. If adding a transaction you are transferred to this form when the details are saved.
Select a transaction type. Three types are available: (1) No set date - it will continue running until you delete it. (2) Set stop date. (3) Fixed number of transactions.
Select a weekly run, fortnightly, three weekly, or on which day of the month, and which months, the transaction will run.
Specify which date of month. This is based on the run being "On the 3rd day of every 2nd month", etc. The example above is set to run on the 20th day of every month with no set end date.
For a set finish date, or number of transactions, the relevant fields display. If you select the "No set end" option the Number of Transactions and Stop Date fields are not visible
Running recurring transactions and bank reconciliation