Contents - Index

Adding transactions

1. Select the bank account to operate on.  The last one entered displays.  

You may not edit or delete transactions that have been reconciled.

2. Click "Add".  The form appears as follows:

3. Select the transaction type by clicking on one of the buttons labeled "Deposit", "Withdrawal", "Transfer", "Bank fees" or "Interest". Depending on which button is checked the details change.  If you click "Transfer" four additional fields display.  These relate to the destination account.

IMPORTANT! The selected transaction type determines how the balances are calculated - make sure you have selected the correct one.

4.  If transferring between bank accounts select the source account in the top panel. The destination cannot be the same account as the source.  If you have two accounts, the destination account is the one not displayed in the top panel.  Select the destination account by clicking the button to the right of the destination account field.

5. Select the source of the transaction from the drop down list. This field defaults to the source of the previous entry.  That may not be correct.  Ignore this if the entry is to be a detailed one.

6. Ref No is created automatically.  It can be changed.  Once changed that, plus one, is used for the next transaction.  It must be unique.

7.  If this is not a detailed transaction enter/select the ledger account for Purpose.  If it is a detailed transaction check the Has details box.  The purpose field disappears.

8. Narrative defaults to the description used for the ledger account.  This may need to be changed to more accurately say what the transaction is for.  If the transaction is a detailed one it is a good idea to enter something in Narrative that will closely match what the bank statement will show.  For example "DC - Smith Consultants."

9.  Enter the date of the transaction.  The date defaults to today's date.

10.  If this is not a detailed transaction, enter the Amount in either Total Amount (if a split ledger entry) or into Bus Amount.

11.  If the entry is subject to G.S.T. the amount is calculated automatically.

12. There are two ways of entering desposits and withdrawals:
  • One bank transaction and a matching ledger account entry. Enter everything into the main bank transaction form.  Leave the Has details box unchecked.

  • One bank transaction, and multiple ledger account entries. To allocate multiple entries to a bank transaction check Has details. Two buttons display at the bottom right, and another on the top right labeled "Details".  The Details button enables you to view the transactions once they have been added. Do not enter a total transaction amount.  A bank transaction can consist of Client Payments or Miscellaneous transactions. Each form has a Deposit button to select the entry to add the the bank transaction. Once you exit either form the new total amount of the deposit or withdrawal displays and is saved automatically.  Details can only be entered for deposits and withdrawals.

    When you click Edit on a detailed transaction the form appears as follows:

    Notice that you can edit the details as well as add additional entries to the transaction.

  • See Miscellaneous cash details for information on how to use this form.
  • See Customer Receipts for information on how to use this form