Setting up Retail Business
Retail Business has to be set up in a particular order. The set up order is as follows:
When you first start Retail Business the set up wizard is activated. However you can make additional changes to settings from the System Settings form:
1. Set up your company. Review, and modify the company that is preinstalled.
2. Departments/lanes are optional. If you are running separate operations (eg, workshop, store) from the same company and wish to track sales for each, set up a department/lane for each. This allows you to keep a track of the performance of each department, as well as your total financial situation.
3. Review the ledger accounts that are there. Create any that you need to. These are the column labels of a manual cash journal. Once an account is set up you can create budgets for it. Accounts cannot be deleted once they are being used for any transactions. Ledger accounts are optional. You need to have, at least, one income account if you intend to accept customer invoice payments from the POS.
4. Optionally create a bank record. Then create the bank account.
5. Optionally create a bank account details. Professionals Retail Business allows you to have as many bank accounts as you wish. You can record end of day cashup totals in the bak account once it is set up.
6. Optionally create a bank account opening balances, and any "carried forward" transactions, to ensure that, when the system starts, you have the correct bank account balances. If you are starting business for the first time the opening balance is likely to be zero. Obtain the opening balance from your bank statement.
7. To arrange just in time ordering, or if you want to make orders, create the required supplier records'. If you intend to run just in time restocking you need to set up suppliers so you can arrange supplier orders.
8. If using the Invoices accounting basis, create a record of all current customers. If you have the Workshop Management module client records, including their jobs, are available from within Retail Business.
9. Once you are ready to start running, set up any recurring transactions. These ar transactions with fixed amounts that occur at known times, such as lease and mortgage payments. Setting them up in Recurring Transactions means you do not have to use bank transactions to entre them. Regularly run recurring transactions from the Banking menu form.
10. Set up the invoice and statement header layout. It is better to do this once you have generated some invoices so that you can check how the layout is actually printed.
11. Set up the stock inventory. You may wish to create stock lines and groups first as you need, at least, stock lines to create the POS buttons. It is possible to load stock items "on the fly" from Front Counter. However doing so slows down sales processing and you need to go to inventory later and enter the buy price and supplier for such items.
12. Set up a cashier profile for each cashier. Only people with administrator level access can carry out the end of day cashup, set client discounts, modify the loyalty card configuration, and approve discounts.