Contents - Index

Actuals vs budget 

Because of the limits set by most printers this report is restricted to displaying a maximum of two months.  The report displays actuals and budgets (if any have been set up).  If no budgets have been set up that match the dates selected the budget columns have zeroes in them. 

The to-date columns cover the entire period selected.  The report can be for one or two months. The first day of first month in report field selects the beginning of the first month to be displayed.

You can exclude G.S.T. and include domestic only accounts if any are set up.

This report allows you to track your actual situation in comparison with budgets.

Select the number of months, the start date for the year the report covers, and the date of the first month to be printed (it may be different from the first date of the year).  It includes the following information
  • For each month - the actual amount of income/expense, the budget for the month, and the variance from budget(budget minus income/expense).
  • For the year to date - the same figures as above.
  • Remaining budget - total budget minus actual year to date figures.

    Budget reports include GST in the figures, unless turned off by checking "Exclude G.S.T.".  When setting up budgets it is a good idea to include GST in the budget figures (for cash flow purposes it is the best way of doing it).   To deal with GST, in terms of total cash flow, set up G.S.T. paid, and GST refund accounts.  

    The "Beginning of financial year" and "First day of first month in report" date selection fields is set to the first day of whichever month you are selecting from.  Year to date figures calculate based on the beginning of year date you select, and up to the last date you wish to report.  The "End of report period" will display as 12 months later than the beginning of the financial year.  You may make it any date - but make sure the report is meaningful, make sure it is later than last month you wish to report on.

    "Number of months"  The maximum number of months you can include is 2.

    If you have set up a domestic "department", and wish to include accounts for that, as part of the total "Company" report, check the "Include Domestic Accounts" box.  The Department field becomes visible, and a set of navigation buttons so you can change departments.  There is no point checking this if one department has been set up.  If using Retail Business for domestic accounts only check the "Include Domestic Accounts".